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",{"_id":529,"category":22,"navigationlabel":530,"order":22,"slug":531,"subtitle":533,"title":530},"b19c369b-83c3-42a6-9c89-28644ce1d02a","Day-one checklist",{"_type":11,"current":532},"day-one-checklist","Everything to set up on your first day in stub, in order.",{"_id":535,"category":536,"navigationlabel":537,"order":22,"slug":538,"subtitle":540,"title":541},"c98ab47f-b4e6-4c94-b715-e7a432b671fa",[71],"Customer accounts and payments",{"_type":11,"current":539},"how-to-set-up-customer-accounts","pre-load credit, draw it down later","How to set up Customer accounts & account payments",{"_id":543,"category":544,"navigationlabel":545,"order":22,"slug":546,"subtitle":548,"title":549},"d07cd0dc-04bc-46cf-83b9-e13885bec63c",[273],"Purchases",{"_type":11,"current":547},"purchases-bills-purchase-orders--debit-notes","Track what you owe, what you've ordered, and what needs adjusting - all in one place.","Purchases: Bills, Purchase Orders & Debit Notes",{"_id":551,"category":552,"navigationlabel":553,"order":22,"slug":554,"subtitle":556,"title":553},"e19a0990-22b3-4de4-8700-2fd97947069d",[7],"How to get your documents into stub",{"_type":11,"current":555},"how-to-get-your-documents-into-stub","Forward invoices, receipts, or any business doc to your unique stub email — or upload them straight into Files.",{"_id":558,"category":559,"navigationlabel":560,"order":22,"slug":561,"subtitle":563,"title":564},"e48dee37-728d-450a-8de9-bc81b3d83f63",[18],"How to manage app sync",{"_type":11,"current":562},"app-sync-legacy","keep your apps in sync, automatically","App Sync",{"_id":566,"category":567,"navigationlabel":568,"order":22,"slug":569,"subtitle":571,"title":568},"fd016c4a-342e-49d1-a0ff-76fb7aee4814",[71],"How to set up recurring invoices",{"_type":11,"current":570},"recurring-invoices","set it once, let stub do the sending",{"_id":573,"category":22,"navigationlabel":416,"order":22,"slug":574,"subtitle":576,"title":577},"guide-accounting-101-lets-crack-this-nut",{"_type":11,"current":575},"accounting-101-lets-crack-this-nut","The bits of accounting you actually need to run a business — the five account types, profit, what you're owed and what you owe — without the textbook.","Accounting 101: the basics for business owners",{"_id":579,"category":22,"navigationlabel":580,"order":22,"slug":581,"subtitle":583,"title":584},"guide-add-and-manage-customers","Add customers",{"_type":11,"current":582},"add-and-manage-customers","Set up the people you bill once and every invoice, quote, statement and reminder fills itself in — plus how to star, tag and import them.","Add and manage customers",{"_id":586,"category":22,"navigationlabel":587,"order":22,"slug":588,"subtitle":590,"title":591},"guide-add-and-manage-suppliers","Add suppliers",{"_type":11,"current":589},"add-and-manage-suppliers","Set up the businesses you buy from once and every bill, expense and purchase order fills itself in — plus how to star, tag and import them.","Add and manage suppliers",{"_id":593,"category":22,"navigationlabel":594,"order":22,"slug":595,"subtitle":597,"title":598},"guide-add-or-change-a-business-owner","Change owner",{"_type":11,"current":596},"add-or-change-a-business-owner","Make a partner a co-owner, or hand the business over entirely — ownership is a role several people can hold, set from Settings → Team.","Add or change a business owner",{"_id":600,"category":22,"navigationlabel":601,"order":22,"slug":602,"subtitle":604,"title":605},"guide-add-vat-to-income-and-expenses","VAT on income & expenses",{"_type":11,"current":603},"add-vat-to-income-and-expenses","The VAT is already inside the amount you recorded — pick the rate on an income or expense and stub works out the tax portion for you.","Add VAT to income and expenses",{"_id":607,"category":22,"navigationlabel":608,"order":22,"slug":609,"subtitle":611,"title":612},"guide-add-your-logo-and-brand-colours","Branding",{"_type":11,"current":610},"add-your-logo-and-brand-colours","Put your logo, accent colour and standard wording on every invoice, quote and payment page stub sends — both live under Settings → Business.","Add your logo and brand colours",{"_id":614,"category":22,"navigationlabel":615,"order":22,"slug":616,"subtitle":618,"title":619},"guide-app-sync","App sync & settings",{"_type":11,"current":617},"app-sync","Turn on background sync so an app's data flows into stub on its own, then set its start date, location and tips account.","Keep a connected app in sync",{"_id":621,"category":22,"navigationlabel":622,"order":22,"slug":623,"subtitle":625,"title":626},"guide-archive-or-delete-customers-and-suppliers","Archive or delete",{"_type":11,"current":624},"archive-or-delete-customers-and-suppliers","Tidy your customer and supplier lists without losing the invoices, payments and tax history attached to them — and unarchive at any time.","Archive or delete customers and suppliers",{"_id":628,"category":22,"navigationlabel":629,"order":22,"slug":630,"subtitle":632,"title":633},"guide-asset-register","Review assets",{"_type":11,"current":631},"asset-register","See everything the business owns, what each item is worth now after depreciation, and what's already been written off or disposed of.","Review your asset register",{"_id":635,"category":22,"navigationlabel":636,"order":22,"slug":637,"subtitle":639,"title":640},"guide-attach-files-to-an-invoice","Attach files",{"_type":11,"current":638},"attach-files-to-an-invoice","Add a receipt, signed order form or photo to an invoice so the paperwork travels with it — attachments live in the invoice's Options panel.","Attach files to an invoice",{"_id":642,"category":22,"navigationlabel":643,"order":22,"slug":644,"subtitle":646,"title":647},"guide-balance-sheet-report","Balance Sheet & Trial Balance",{"_type":11,"current":645},"balance-sheet-report","What your business owns and owes on any date, and the Trial Balance that proves the books add up — including what to do when it doesn't.","Balance Sheet and Trial Balance",{"_id":649,"category":22,"navigationlabel":650,"order":22,"slug":651,"subtitle":653,"title":654},"guide-cancel-or-close-account","Cancel or close",{"_type":11,"current":652},"cancel-or-close-account","Three different things — stop paying, delete a business, or close your login for good — and what happens to your records in each case.","Cancel your subscription or close your account",{"_id":656,"category":22,"navigationlabel":657,"order":22,"slug":658,"subtitle":660,"title":661},"guide-cash-accounts","Cash accounts",{"_type":11,"current":659},"cash-accounts","Give your till, your petty cash tin and your payment wallets their own accounts in stub, so cash never gets tangled up with your bank balance.","Set up your cash accounts",{"_id":663,"category":22,"navigationlabel":664,"order":22,"slug":665,"subtitle":667,"title":119},"guide-cash-flow-report","Cash Flow",{"_type":11,"current":666},"cash-flow-report","The money that actually moved in and out, and what's left — the report that tells you whether you can pay the rent on Friday.",{"_id":669,"category":22,"navigationlabel":670,"order":22,"slug":671,"subtitle":673,"title":674},"guide-change-billing-date","Billing date",{"_type":11,"current":672},"change-billing-date","Move the day stub bills you so it lands when the money's there — up to 31 days later, with a pro-rata charge for the extra days.","Change your billing date",{"_id":676,"category":22,"navigationlabel":374,"order":22,"slug":677,"subtitle":679,"title":680},"guide-chart-of-accounts",{"_type":11,"current":678},"chart-of-accounts","Adjust the categories every transaction gets filed under so your reports speak your language — add, rename, group and archive accounts.","Customise your Chart of Accounts",{"_id":682,"category":22,"navigationlabel":683,"order":22,"slug":684,"subtitle":686,"title":687},"guide-chase-unpaid-invoices","Track & chase invoices",{"_type":11,"current":685},"chase-unpaid-invoices","See where every invoice stands on the Sales list, filter down to what's overdue, and let scheduled payment reminders do the chasing for you.","Track and chase unpaid invoices",{"_id":689,"category":22,"navigationlabel":690,"order":22,"slug":691,"subtitle":693,"title":694},"guide-connect-absa","Connect Absa",{"_type":11,"current":692},"connect-absa","Link your Absa account so transactions arrive in stub automatically every day — access number, PIN and password, then an approval step.","Connect Absa to stub",{"_id":696,"category":22,"navigationlabel":697,"order":22,"slug":698,"subtitle":700,"title":701},"guide-connect-fnb","Connect FNB",{"_type":11,"current":699},"connect-fnb","Link your FNB account so transactions arrive in stub automatically every day — online banking login, plus approval by Smart InContact.","Connect FNB to stub",{"_id":703,"category":22,"navigationlabel":704,"order":22,"slug":705,"subtitle":707,"title":708},"guide-connect-nedbank","Connect Nedbank",{"_type":11,"current":706},"connect-nedbank","Link your Nedbank account so transactions arrive in stub automatically every day — Nedbank ID login, plus an approval in the app.","Connect Nedbank to stub",{"_id":710,"category":22,"navigationlabel":711,"order":22,"slug":712,"subtitle":714,"title":715},"guide-connect-rmb-private-bank","Connect RMB Private Bank",{"_type":11,"current":713},"connect-rmb-private-bank","Link your RMB Private Bank account so transactions arrive in stub automatically every day — online banking login, plus an approval step.","Connect RMB Private Bank to stub",{"_id":717,"category":22,"navigationlabel":718,"order":22,"slug":719,"subtitle":721,"title":722},"guide-connect-standard-bank","Connect Standard Bank",{"_type":11,"current":720},"connect-standard-bank","Link your Standard Bank account so transactions arrive in stub automatically every day — internet banking login, plus an approval step.","Connect Standard Bank to stub",{"_id":724,"category":22,"navigationlabel":725,"order":22,"slug":726,"subtitle":728,"title":729},"guide-connect-streamelements","Connect StreamElements",{"_type":11,"current":727},"connect-streamelements","Alert your stream the moment someone pays or donates through your stub payment page — connect StreamElements under Settings → Apps.","Connect StreamElements to stub",{"_id":731,"category":22,"navigationlabel":732,"order":22,"slug":733,"subtitle":735,"title":736},"guide-connect-your-bank","Connect your bank",{"_type":11,"current":734},"connect-your-bank","Link your business bank account so transactions flow into stub instead of being typed up — where the setting lives, and who is allowed to do it.","Connect your bank account",{"_id":738,"category":22,"navigationlabel":739,"order":22,"slug":740,"subtitle":742,"title":743},"guide-connecting-your-bank-to-stub","Connect bank feeds",{"_type":11,"current":741},"connecting-your-bank-to-stub","Link your business bank account and your transactions arrive in stub every day — no downloading statements, no retyping. Owner-only.","Connect your bank to stub",{"_id":745,"category":22,"navigationlabel":746,"order":22,"slug":747,"subtitle":749,"title":750},"guide-create-and-manage-tags","Tags",{"_type":11,"current":748},"create-and-manage-tags","Label invoices, bills and expenses by project, branch, channel or campaign, so you can report on each one separately later.","Create and manage tags",{"_id":752,"category":22,"navigationlabel":753,"order":22,"slug":754,"subtitle":756,"title":757},"guide-custom-reports-with-tags","Report by tag",{"_type":11,"current":755},"custom-reports-with-tags","Split any report by tag to see which job, site, channel or campaign actually made money — not just whether the business as a whole did.","Report by project, branch or campaign",{"_id":759,"category":22,"navigationlabel":760,"order":22,"slug":761,"subtitle":763,"title":764},"guide-custom-views-and-filters","Customise your views",{"_type":11,"current":762},"custom-views-and-filters","Filter and sort any list in stub the way you like it, name it, and it sits at the top of the page as a one-click saved view.","Custom views and filters",{"_id":766,"category":22,"navigationlabel":767,"order":22,"slug":768,"subtitle":770,"title":771},"guide-customer-and-supplier-opening-balances","Opening balances (contacts)",{"_type":11,"current":769},"customer-and-supplier-opening-balances","Record what customers already owed you, and what you owed suppliers, on the day you started in stub — one opening balance per contact.","Customer and supplier opening balances",{"_id":773,"category":22,"navigationlabel":774,"order":22,"slug":775,"subtitle":777,"title":778},"guide-customer-and-supplier-statements","Statements",{"_type":11,"current":776},"customer-and-supplier-statements","Run a dated account history for any customer or supplier — everything billed, everything paid, and the closing balance — as a PDF or a CSV.","Send a customer or supplier statement",{"_id":780,"category":22,"navigationlabel":781,"order":22,"slug":782,"subtitle":784,"title":785},"guide-customer-payment-history","Customer history",{"_type":11,"current":783},"customer-payment-history","Every invoice, quote, payment and income entry for one customer on one page, with total outstanding and total paid at the top.","See a customer's payment history",{"_id":787,"category":22,"navigationlabel":788,"order":22,"slug":789,"subtitle":791,"title":792},"guide-debit-notes","Debit notes",{"_type":11,"current":790},"debit-notes","Record goods returned to a supplier, or a bill they overcharged you on — a debit note says the supplier owes you, and closes the loop on the bill.","Raise a debit note",{"_id":794,"category":22,"navigationlabel":795,"order":22,"slug":796,"subtitle":798,"title":799},"guide-default-accounts","Default accounts",{"_type":11,"current":797},"default-accounts","Tell stub which accounts to post sales, discounts, online payments, transfers, asset disposals and payables to — set once under Finance.","Set your default accounts",{"_id":801,"category":22,"navigationlabel":802,"order":22,"slug":803,"subtitle":805,"title":806},"guide-default-tax-rates-on-items","Tax on items",{"_type":11,"current":804},"default-tax-rates-on-items","Set the VAT or Sales Tax rate once on a product or service and every invoice, quote, bill and purchase order works the tax out for you.","Set a default tax rate on an item",{"_id":808,"category":22,"navigationlabel":809,"order":22,"slug":810,"subtitle":812,"title":813},"guide-dispose-of-or-sell-an-asset","Dispose of an asset",{"_type":11,"current":811},"dispose-of-or-sell-an-asset","Take an asset off your books when you sell, scrap or retire it — depreciation stops on the disposal date and stub posts the gain or loss.","Dispose of or sell an asset",{"_id":815,"category":22,"navigationlabel":816,"order":22,"slug":817,"subtitle":819,"title":820},"guide-download-stub-invoices","stub tax invoices",{"_type":11,"current":818},"download-stub-invoices","Get the tax invoices for your own stub subscription, for your records and your VAT claim — under Settings → Billing → Tax invoices.","Download your stub tax invoices",{"_id":822,"category":22,"navigationlabel":823,"order":22,"slug":824,"subtitle":826,"title":827},"guide-financial-statements","Financial statements",{"_type":11,"current":825},"financial-statements","Pick the reports, set the period, drag them into the order you want and download one branded PDF for your bank, your accountant or your board.","Financial statements: build a management report pack",{"_id":829,"category":22,"navigationlabel":830,"order":22,"slug":831,"subtitle":833,"title":834},"guide-find-your-account-id","IDs & keys",{"_type":11,"current":832},"find-your-account-id","Where to find your API key, Business ID, Profile ID, MCP server address and App IDs in stub — and what each one is actually for.","Find your account ID, business ID and keys",{"_id":836,"category":22,"navigationlabel":349,"order":22,"slug":837,"subtitle":839,"title":840},"guide-general-ledger",{"_type":11,"current":838},"general-ledger","The master log of every transaction in your books — filter to one account, follow the running balance, and click any line through to its source.","View your General Ledger",{"_id":842,"category":22,"navigationlabel":843,"order":22,"slug":844,"subtitle":846,"title":847},"guide-handle-personal-expenses","Personal expenses",{"_type":11,"current":845},"handle-personal-expenses","Keep personal buys out of your profit and claim back the business costs you paid for yourself — how to categorise drawings and reimbursements.","Handle personal spending on a business account",{"_id":849,"category":22,"navigationlabel":850,"order":22,"slug":851,"subtitle":853,"title":854},"guide-how-to-add-a-manual-entry","Manual entries",{"_type":11,"current":852},"how-to-add-a-manual-entry","Record the handful of adjustments that don't come from an invoice, bill or bank feed — a debit line and a credit line that have to balance.","Post a manual journal entry",{"_id":856,"category":22,"navigationlabel":857,"order":22,"slug":858,"subtitle":860,"title":861},"guide-how-to-add-assets","Record an asset",{"_type":11,"current":859},"how-to-add-assets","Log the expensive things your business owns — vehicles, laptops, machinery — so they sit on your Balance Sheet instead of vanishing into expenses.","Record a business asset",{"_id":863,"category":22,"navigationlabel":864,"order":22,"slug":865,"subtitle":867,"title":868},"guide-how-to-add-depreciation","Depreciation",{"_type":11,"current":866},"how-to-add-depreciation","Spread the cost of expensive gear across the years you use it — pick straight line or diminishing value and stub posts it every month.","Calculate and record depreciation",{"_id":870,"category":22,"navigationlabel":871,"order":22,"slug":872,"subtitle":874,"title":398},"guide-how-to-add-loans-and-liabilities","Loans & liabilities",{"_type":11,"current":873},"how-to-add-loans-and-liabilities","Track what the business owes — bank loans, vehicle finance, and the money you've put in yourself — and let stub post the repayments.",{"_id":876,"category":22,"navigationlabel":877,"order":22,"slug":878,"subtitle":880,"title":881},"guide-how-to-add-vat-to-invoices","VAT on invoices",{"_type":11,"current":879},"how-to-add-vat-to-invoices","Switch VAT on once, then apply it per line item so every invoice you send is a valid tax invoice with your VAT number on it.","Add VAT to an invoice",{"_id":883,"category":22,"navigationlabel":318,"order":22,"slug":884,"subtitle":886,"title":887},"guide-how-to-add-your-products-and-services",{"_type":11,"current":885},"how-to-add-your-products-and-services","Save what you sell once — name, price, cost price, units and tax — then pull it onto any invoice, quote or purchase order in a click.","Add products and services",{"_id":889,"category":22,"navigationlabel":890,"order":22,"slug":891,"subtitle":893,"title":894},"guide-how-to-categorise-transactions","Categorise transactions",{"_type":11,"current":892},"how-to-categorise-transactions","stub categorises most of your bank transactions as they arrive and matches payments to invoices — your job is reviewing what's left over.","Categorise your transactions",{"_id":896,"category":22,"navigationlabel":897,"order":22,"slug":898,"subtitle":900,"title":901},"guide-how-to-connect-yoco-to-stub","Connect Yoco",{"_type":11,"current":899},"how-to-connect-yoco-to-stub","Connect your Yoco card machine and every card sale lands in your books automatically — what it syncs, and the categories it posts to.","Connect Yoco to stub",{"_id":903,"category":22,"navigationlabel":904,"order":22,"slug":905,"subtitle":907,"title":908},"guide-how-to-connect-your-capitec-account-to-stub-2-easy-ways","Connect Capitec",{"_type":11,"current":906},"how-to-connect-your-capitec-account-to-stub-2-easy-ways","Link a Capitec business or personal account so your transactions arrive in stub automatically — two routes to the same result.","Connect Capitec to stub",{"_id":910,"category":22,"navigationlabel":911,"order":22,"slug":912,"subtitle":914,"title":915},"guide-how-to-connect-your-investec-accounts-to-stub","Connect Investec",{"_type":11,"current":913},"how-to-connect-your-investec-accounts-to-stub","Link your Investec bank or savings accounts so transactions arrive in stub automatically — including several accounts at once.","Connect Investec to stub",{"_id":917,"category":22,"navigationlabel":242,"order":22,"slug":918,"subtitle":920,"title":921},"guide-how-to-create-a-credit-note",{"_type":11,"current":919},"how-to-create-a-credit-note","Reduce or cancel what a customer owes without deleting the original invoice — raise the credit note from the invoice and stub links the two.","Create a credit note",{"_id":923,"category":22,"navigationlabel":924,"order":22,"slug":925,"subtitle":927,"title":928},"guide-how-to-create-a-pro-forma-invoice","Pro-forma invoices",{"_type":11,"current":926},"how-to-create-a-pro-forma-invoice","A pro-forma invoice previews a real invoice — for customs, approvals or upfront payment. It records no income and no VAT until you invoice properly.","Pro-forma invoices: what they are and how to create one",{"_id":930,"category":22,"navigationlabel":931,"order":22,"slug":932,"subtitle":934,"title":935},"guide-how-to-create-and-send-quotes","Quotes & estimates",{"_type":11,"current":933},"how-to-create-and-send-quotes","Price the work before you do it, send the quote by email, PDF or WhatsApp, then turn the accepted one into an invoice in a click.","Create and send a quote",{"_id":937,"category":22,"navigationlabel":938,"order":22,"slug":939,"subtitle":941,"title":942},"guide-how-to-create-invoices","Invoices & orders",{"_type":11,"current":940},"how-to-create-invoices","Create an invoice or an order, add your line items, and send it by email, PDF or WhatsApp — with every setting on the invoice page explained.","Create and send an invoice",{"_id":944,"category":22,"navigationlabel":945,"order":22,"slug":946,"subtitle":948,"title":949},"guide-how-to-enable-online-payments","Payment links",{"_type":11,"current":947},"how-to-enable-online-payments","Switch on online payments to add a Pay Now button to every invoice, and claim your own payment link to share anywhere — plus what the fees are.","Get paid online with payment links",{"_id":951,"category":22,"navigationlabel":952,"order":22,"slug":953,"subtitle":955,"title":956},"guide-how-to-export-and-share-reports","Export & share reports",{"_type":11,"current":954},"how-to-export-and-share-reports","Download any stub report as a PDF or a CSV and send it to your accountant, your bank or your business partner — and which format suits which job.","Export and share a report",{"_id":958,"category":22,"navigationlabel":959,"order":22,"slug":960,"subtitle":962,"title":963},"guide-how-to-get-stub-on-your-phone","stub on mobile & desktop",{"_type":11,"current":961},"how-to-get-stub-on-your-phone","Put stub one tap away on your phone, tablet or computer — there's nothing to download from an app store, because stub is a web app.","Get stub on your phone or desktop",{"_id":965,"category":22,"navigationlabel":966,"order":22,"slug":967,"subtitle":969,"title":970},"guide-how-to-mark-an-invoice-as-paid","Settle or write off",{"_type":11,"current":968},"how-to-mark-an-invoice-as-paid","Record a payment, settle an invoice in one step, write off what won't be paid, or void one that should never have gone out.","Mark an invoice as paid, write it off or cancel it",{"_id":972,"category":22,"navigationlabel":973,"order":22,"slug":974,"subtitle":976,"title":977},"guide-how-to-record-income-and-expenses","Record income & expenses",{"_type":11,"current":975},"how-to-record-income-and-expenses","Log a sale or a cost yourself — from a bank transaction or from scratch — and know when something is income, an expense or an asset.","Record income and expenses",{"_id":979,"category":22,"navigationlabel":980,"order":22,"slug":981,"subtitle":983,"title":984},"guide-how-to-set-your-financial-year","Financial year & currency",{"_type":11,"current":982},"how-to-set-your-financial-year","The two settings every report is built on — the month your financial year starts, and the currency your books are kept in.","Set your financial year and currency",{"_id":986,"category":22,"navigationlabel":987,"order":22,"slug":988,"subtitle":990,"title":991},"guide-import-product-catalogue","Import products",{"_type":11,"current":989},"import-product-catalogue","Upload your product list — spreadsheet, CSV, PDF or photo — and stub reads it in. No template to download and no columns to map.","Import your product catalogue",{"_id":993,"category":22,"navigationlabel":994,"order":22,"slug":995,"subtitle":997,"title":998},"guide-income-tax","Income Tax",{"_type":11,"current":996},"income-tax","Tell stub who you file as — business type, tax regime, tax number and year end — and it prepares your income tax returns before they fall due.","Set up Income Tax",{"_id":1000,"category":22,"navigationlabel":86,"order":22,"slug":1001,"subtitle":1003,"title":1004},"guide-insights-dashboard",{"_type":11,"current":1002},"insights-dashboard","The one screen that answers how your business is doing right now — cash, profit, who owes you — without running a single report.","Your Insights dashboard",{"_id":1006,"category":22,"navigationlabel":1007,"order":22,"slug":1008,"subtitle":1010,"title":1011},"guide-inventory-management","Inventory & stock",{"_type":11,"current":1009},"inventory-management","Turn on stock tracking for an item and stub counts it for you — every sale takes the quantity off, with a stock figure and full movement history.","Track inventory and stock",{"_id":1013,"category":22,"navigationlabel":1014,"order":22,"slug":1015,"subtitle":1017,"title":1018},"guide-invite-your-team","Add your team",{"_type":11,"current":1016},"invite-your-team","Invite the people who help you run the business from Settings → Team, and choose what each of them can reach — Owner or Editor.","Invite your team",{"_id":1020,"category":22,"navigationlabel":1021,"order":22,"slug":1022,"subtitle":1024,"title":1021},"guide-invoice-numbers","Invoice numbers",{"_type":11,"current":1023},"invoice-numbers","stub numbers every invoice automatically and sequentially, as SARS requires — here's what you can change, what you can't, and why.",{"_id":1026,"category":22,"navigationlabel":1027,"order":22,"slug":1028,"subtitle":1030,"title":435},"guide-manage-multiple-businesses-in-stub","Multiple businesses",{"_type":11,"current":1029},"manage-multiple-businesses-in-stub","Keep separate businesses under one stub login and switch between them in a click — nothing is shared, and each has its own billing.",{"_id":1032,"category":22,"navigationlabel":1033,"order":22,"slug":1034,"subtitle":1036,"title":1037},"guide-manage-your-subscription","Subscription",{"_type":11,"current":1035},"manage-your-subscription","See which plan a business is on, what it costs and what your card fees are — then upgrade, change plan or cancel from Settings → Billing.","Manage your subscription and plan",{"_id":1039,"category":22,"navigationlabel":1040,"order":22,"slug":1041,"subtitle":1043,"title":1044},"guide-manage-your-team","Manage your team",{"_type":11,"current":1042},"manage-your-team","Bring co-founders, staff or your accountant into your books with their own login, and control what each of them can reach.","Manage your team and permissions",{"_id":1046,"category":22,"navigationlabel":1047,"order":22,"slug":1048,"subtitle":1050,"title":1051},"guide-match-bank-deposits-to-invoices","Match deposits to invoices",{"_type":11,"current":1049},"match-bank-deposits-to-invoices","Tie the money in your bank feed to the invoice it settles, so the payment closes the invoice instead of counting as income twice.","Match a bank deposit to an invoice",{"_id":1053,"category":22,"navigationlabel":1054,"order":22,"slug":1055,"subtitle":1057,"title":1058},"guide-multi-currency-and-exchange-rates","Multi-currency",{"_type":11,"current":1056},"multi-currency-and-exchange-rates","Invoice customers and pay suppliers in any currency while your books stay in one — stub pulls the rate and posts the gain or loss for you.","Multi-currency and exchange rates",{"_id":1060,"category":22,"navigationlabel":1061,"order":22,"slug":1062,"subtitle":1064,"title":1065},"guide-opening-balances","Opening balances",{"_type":11,"current":1063},"opening-balances","Bring your starting numbers in when you switch to stub — bank balances, what you're owed and what you owe — so every report starts from the truth.","Set your opening balances",{"_id":1067,"category":22,"navigationlabel":1068,"order":22,"slug":1069,"subtitle":1071,"title":1072},"guide-pay-supplier-bills","Pay bills",{"_type":11,"current":1070},"pay-supplier-bills","Record what you've paid against a bill so it closes and the total you owe stays right — link a payment already in stub, or enter a new one.","Pay a supplier bill",{"_id":1074,"category":22,"navigationlabel":1075,"order":22,"slug":1076,"subtitle":1078,"title":1079},"guide-payables-report","Payables",{"_type":11,"current":1077},"payables-report","Two reports covering every unpaid supplier bill — one for what's already late, one for what falls due next — so no payment surprises you.","Payables: what you owe and when it's due",{"_id":1081,"category":22,"navigationlabel":1082,"order":22,"slug":1083,"subtitle":1085,"title":110},"guide-profit--loss-report","Profit & Loss",{"_type":11,"current":1084},"profit--loss-report","What you earned, what it cost you and what was left — by month or by tag, so you can see when and where the profit actually came from.",{"_id":1087,"category":22,"navigationlabel":1088,"order":22,"slug":1089,"subtitle":1091,"title":1092},"guide-purchase-orders","Purchase orders",{"_type":11,"current":1090},"purchase-orders","Agree items, quantities and prices with a supplier before the goods ship, send the order like an invoice, then turn it into a bill on arrival.","Raise a purchase order",{"_id":1094,"category":22,"navigationlabel":1095,"order":22,"slug":1096,"subtitle":1098,"title":1099},"guide-receivables-report","Receivables",{"_type":11,"current":1097},"receivables-report","Two reports covering every unpaid invoice — one for what's already late, one for what's coming up — so you chase in the right order.","Receivables: who owes you money",{"_id":1101,"category":22,"navigationlabel":1102,"order":22,"slug":1103,"subtitle":1105,"title":1106},"guide-reconcile-your-bank-accounts","Reconcile accounts",{"_type":11,"current":1104},"reconcile-your-bank-accounts","Make what stub says is in your bank match what your bank says — work down the uncategorised list, then check the closing balances agree.","Reconcile your bank accounts",{"_id":1108,"category":22,"navigationlabel":1109,"order":22,"slug":1110,"subtitle":1112,"title":1113},"guide-record-and-track-supplier-bills","Record bills",{"_type":11,"current":1111},"record-and-track-supplier-bills","Capture what you owe a supplier and when it falls due, so nothing catches you out — and know when to record a bill instead of an expense.","Record and track supplier bills",{"_id":1115,"category":22,"navigationlabel":1116,"order":22,"slug":1117,"subtitle":1119,"title":1120},"guide-record-deposits-and-prepayments","Customer accounts & prepayments",{"_type":11,"current":1118},"record-deposits-and-prepayments","Hold a customer's deposit, advance or retainer as credit on their account, then apply it to an invoice once you raise it.","Record a deposit or prepayment",{"_id":1122,"category":22,"navigationlabel":1123,"order":22,"slug":1124,"subtitle":1126,"title":1127},"guide-recurring-expenses","Recurring expenses",{"_type":11,"current":1125},"recurring-expenses","stub doesn't repeat supplier bills, so here's how to handle rent, subscriptions and utilities — automatic paperwork into Files, plus a saved view.","Handle recurring expenses",{"_id":1129,"category":22,"navigationlabel":1130,"order":22,"slug":1131,"subtitle":1133,"title":1134},"guide-remove-a-bank-account","Remove a bank account",{"_type":11,"current":1132},"remove-a-bank-account","Disconnect an account you didn't mean to add — a personal one, or the wrong one — and clear out the transactions it brought in, in the right order.","Remove a bank account and its transactions",{"_id":1136,"category":22,"navigationlabel":1137,"order":22,"slug":1138,"subtitle":1140,"title":1141},"guide-reset-or-delete-your-business","Reset or delete",{"_type":11,"current":1139},"reset-or-delete-your-business","Restore from Trash, clear your cache, reset a business to empty, or delete it for good — four actions, in increasing order of permanence.","Reset or delete your business",{"_id":1143,"category":22,"navigationlabel":366,"order":22,"slug":1144,"subtitle":1146,"title":366},"guide-retained-earnings",{"_type":11,"current":1145},"retained-earnings","The profit your business has kept instead of paying out, why it sits under Equity on your Balance Sheet, and why you never have to touch it.",{"_id":1148,"category":22,"navigationlabel":1149,"order":22,"slug":1150,"subtitle":1152,"title":1153},"guide-sales-and-expenses-reports","Sales & expenses",{"_type":11,"current":1151},"sales-and-expenses-reports","Where your revenue comes from and where your money goes — sales by customer and product, expenses by category and supplier, and what the pair tell you.","Sales and expenses reports",{"_id":1155,"category":22,"navigationlabel":1156,"order":22,"slug":1157,"subtitle":1159,"title":1160},"guide-set-up-business-profile","Business profile",{"_type":11,"current":1158},"set-up-business-profile","Enter the name, registration and tax numbers, address and contact details that appear on every invoice, quote and tax report you send.","Set up your business details",{"_id":1162,"category":22,"navigationlabel":1163,"order":22,"slug":1164,"subtitle":1166,"title":1167},"guide-set-up-mcp","Set up MCP",{"_type":11,"current":1165},"set-up-mcp","Connect Claude, ChatGPT or another AI assistant to your live books with stub's hosted MCP server, and ask questions instead of running reports.","Connect an AI assistant with MCP",{"_id":1169,"category":22,"navigationlabel":1170,"order":22,"slug":1171,"subtitle":1173,"title":1174},"guide-split-transactions-across-categories","Split a transaction",{"_type":11,"current":1172},"split-transactions-across-categories","One payment, two or more categories — split a transaction and give each line its own category and amount until nothing is left over.","Split a transaction across categories",{"_id":1176,"category":22,"navigationlabel":1177,"order":22,"slug":1178,"subtitle":1180,"title":1181},"guide-switching-to-stub-in-seconds","Switching to stub",{"_type":11,"current":1179},"switching-to-stub-in-seconds","Move your books from another accounting app, a spreadsheet or a shoebox in four steps: pick a cutoff date, export, set stub up, then check the numbers match.","Switch to stub from another accounting app",{"_id":1183,"category":22,"navigationlabel":1184,"order":22,"slug":1185,"subtitle":1187,"title":1188},"guide-troubleshoot-api-errors","API errors",{"_type":11,"current":1186},"troubleshoot-api-errors","What 401, 403, 404, 429 and empty responses from the stub API mean, and the fix for each — usually a key, a business or a date range.","Troubleshoot stub API errors",{"_id":1190,"category":22,"navigationlabel":1191,"order":22,"slug":1192,"subtitle":1194,"title":1195},"guide-troubleshooting-unexpected-report-numbers","Report numbers look wrong",{"_type":11,"current":1193},"troubleshooting-unexpected-report-numbers","Six things to check when a report doesn't match what you expected — dates, cash versus accrual, uncategorised transactions, duplicates and tax.","Why your report numbers look wrong",{"_id":1197,"category":22,"navigationlabel":1198,"order":22,"slug":1199,"subtitle":1201,"title":1202},"guide-update-your-payment-card","Payment card",{"_type":11,"current":1200},"update-your-payment-card","Change the card stub bills, or fix a payment that failed — stub never stores your card, so both happen in the secure billing portal.","Update your payment card",{"_id":1204,"category":22,"navigationlabel":1205,"order":22,"slug":1206,"subtitle":1208,"title":1209},"guide-upload-files-to-stub","Importing your files",{"_type":11,"current":1207},"upload-files-to-stub","Send stub almost any file — a photo of a till slip, a PDF invoice, a bank statement or a spreadsheet — and it reads the data straight out of it.","Upload files to stub",{"_id":1211,"category":22,"navigationlabel":1212,"order":22,"slug":1213,"subtitle":1215,"title":1216},"guide-vat-and-sales-tax-report","VAT & Sales Tax reports",{"_type":11,"current":1214},"vat-and-sales-tax-report","What you collected for the tax authority, what you paid and can claim back, and what you owe — the reports your VAT return is built from.","VAT and Sales Tax reports",{"_id":1218,"category":22,"navigationlabel":1219,"order":22,"slug":1220,"subtitle":1222,"title":1223},"guide-vat-gst-and-sales-tax","VAT, GST & Sales Tax",{"_type":11,"current":1221},"vat-gst-and-sales-tax","Turn tax on once and stub adds it to everything you sell and buy, then prepares the return before it's due — VAT, GST or Sales Tax, whichever you file.","Set up VAT, GST or Sales Tax",{"_id":522,"_updatedAt":1225,"category":1226,"content":1227,"featuredimage":2019,"pro":22,"subtitle":527,"title":524,"contentHtml":2024,"headings":2025},"2026-09-02T21:45:08Z",[7],[1228,1239,1248,1256,1264,1272,1280,1288,1305,1313,1322,1330,1341,1349,1357,1364,1372,1380,1388,1395,1403,1411,1418,1426,1434,1441,1449,1457,1464,1472,1480,1487,1495,1503,1510,1518,1527,1535,1543,1551,1559,1566,1574,1582,1590,1598,1605,1613,1621,1628,1636,1644,1651,1659,1667,1674,1682,1690,1698,1706,1719,1744,1752,1760,1768,1776,1783,1791,1799,1807,1815,1823,1831,1838,1846,1854,1862,1870,1877,1885,1893,1900,1907,1915,1922,1930,1938,1945,1953,1961,1968,1976,1984,1992,2000,2007],{"_key":1229,"_type":1230,"children":1231,"markDefs":1237,"style":1238},"cbcff4273faf","block",[1232],{"_key":1233,"_type":1234,"marks":1235,"text":524},"ec72f5296791","span",[1236],"strong",[],"h2",{"_key":1240,"_type":1230,"children":1241,"markDefs":1246,"style":1247},"dff05cefa56e",[1242],{"_key":1243,"_type":1234,"marks":1244,"text":1245},"37fda01c943f",[],"No, that's not a lie. Switching to stub is genuinely quick - think less time than adding groceries to your Checkers Sixty60 cart and checking out. Reeeally.",[],"normal",{"_key":1249,"_type":1230,"children":1250,"markDefs":1255,"style":1247},"6af3fe79575d",[1251],{"_key":1252,"_type":1234,"marks":1253,"text":1254},"1ec4703704dd",[],"Whether you're coming from another accounting app, a spreadsheet, or (no judgement) the Notes app on your phone - stub can work with whatever you've got. If it has your business's financial data on it, it counts.",[],{"_key":1257,"_type":1230,"children":1258,"markDefs":1263,"style":1247},"dba0aa3445dd",[1259],{"_key":1260,"_type":1234,"marks":1261,"text":1262},"068f25cc914c",[],"This guide assumes you've got your old system open in one tab and stub open in another. Ready? Let's go.",[],{"_key":1265,"_type":1230,"children":1266,"markDefs":1271,"style":1238},"fd19e89833dd",[1267],{"_key":1268,"_type":1234,"marks":1269,"text":1270},"4983f3ff4308",[1236],"Before you start: pick your switch date",[],{"_key":1273,"_type":1230,"children":1274,"markDefs":1279,"style":1247},"81988cd99f89",[1275],{"_key":1276,"_type":1234,"marks":1277,"text":1278},"e31579a1b719",[],"Before you do anything, decide on a switch date. This is the line in the sand, everything before it stays in your old system, everything after goes into stub.",[],{"_key":1281,"_type":1230,"children":1282,"markDefs":1287,"style":1247},"5d5573668061",[1283],{"_key":1284,"_type":1234,"marks":1285,"text":1286},"68815d9a8111",[],"Best options: the start of your financial year, the start of a quarter, or the start of a month. Avoid mid-month, it makes reconciliation messy and VAT returns complicated.",[],{"_key":1289,"_type":1230,"children":1290,"markDefs":1304,"style":1247},"eefc34506533",[1291,1296,1300],{"_key":1292,"_type":1234,"marks":1293,"text":1295},"061a91689862",[1294],"em","PRO TIP: If you switch at year end, you only bring over closing balances - not every ",{"_key":1297,"_type":1234,"marks":1298,"text":1299},"136f5d7cdcbb",[],"transaction. ",{"_key":1301,"_type":1234,"marks":1302,"text":1303},"c845c83fd036",[1294],"Your old system keeps the full year for tax filing, and stub starts fresh.",[],{"_key":1306,"_type":1230,"children":1307,"markDefs":1312,"style":1247},"7b6fce063130",[1308],{"_key":1309,"_type":1234,"marks":1310,"text":1311},"6cdc5a592cc8",[],"",[],{"_key":1314,"_type":1230,"children":1315,"markDefs":1320,"style":1321},"bb371b8daa63",[1316],{"_key":1317,"_type":1234,"marks":1318,"text":1319},"7dd50f1ced1f",[1236],"Part 1: Get your data out of your old system",[],"h3",{"_key":1323,"_type":1230,"children":1324,"markDefs":1329,"style":1247},"9893df23d87b",[1325],{"_key":1326,"_type":1234,"marks":1327,"text":1328},"ab5e3b579aef",[],"Open your old accounting software. You're going to pull out a few key things and save them to your computer. You don't need everything - just the stuff that matters for picking up where you left off.",[],{"_key":1331,"_type":1230,"children":1332,"markDefs":1340,"style":1321},"8dcbd8c9ce3b",[1333,1337],{"_key":1334,"_type":1234,"marks":1335,"text":1336},"06b6c852c91d",[],"\n1. ",{"_key":1338,"_type":1234,"marks":1339,"text":1106},"b33fa0222d14",[1236],[],{"_key":1342,"_type":1230,"children":1343,"markDefs":1348,"style":1247},"48c7f4ddd2e6",[1344],{"_key":1345,"_type":1234,"marks":1346,"text":1347},"a3f618de2584",[],"Before you export anything, make sure your bank balance in the old system matches your actual bank statement, to the cent. If it doesn't, fix it now. An unreconciled difference will follow you into stub and become a permanent headache.",[],{"_key":1350,"_type":1230,"children":1351,"markDefs":1356,"style":1247},"1fa29e859057",[1352],{"_key":1353,"_type":1234,"marks":1354,"text":1355},"86fceffaa46c",[],"Every bank account reconciled and matching your bank statements? Good. Move on.",[],{"_key":1358,"_type":1230,"children":1359,"markDefs":1363,"style":1247},"81a387b63b77",[1360],{"_key":1361,"_type":1234,"marks":1362,"text":1311},"abc06678e6af",[],[],{"_key":1365,"_type":1230,"children":1366,"markDefs":1371,"style":1321},"ed9e1fd85500",[1367],{"_key":1368,"_type":1234,"marks":1369,"text":1370},"5845bdcbfa79",[1236],"2. Export your Trial Balance",[],{"_key":1373,"_type":1230,"children":1374,"markDefs":1379,"style":1247},"625460d0781f",[1375],{"_key":1376,"_type":1234,"marks":1377,"text":1378},"c88bc01606b9",[],"This is the most important export. Your trial balance is a snapshot of every account balance - what you own, what you owe, and what's left over. This will help stub set your opening balances. ",[],{"_key":1381,"_type":1230,"children":1382,"markDefs":1387,"style":1247},"1cd9ec42dd43",[1383],{"_key":1384,"_type":1234,"marks":1385,"text":1386},"37cfcb7f39b2",[],"Set the date to your switch date. Export it as a CSV or Excel file and save it somewhere safe.",[],{"_key":1389,"_type":1230,"children":1390,"markDefs":1394,"style":1247},"ba89bcec3992",[1391],{"_key":1392,"_type":1234,"marks":1393,"text":1311},"f5f058f3a130",[],[],{"_key":1396,"_type":1230,"children":1397,"markDefs":1402,"style":1321},"feb60e17b501",[1398],{"_key":1399,"_type":1234,"marks":1400,"text":1401},"e8cd158eb7f7",[1236],"3. Export your outstanding invoices",[],{"_key":1404,"_type":1230,"children":1405,"markDefs":1410,"style":1247},"06ed7b721a71",[1406],{"_key":1407,"_type":1234,"marks":1408,"text":1409},"8c3028f09332",[],"These are invoices your customers haven't paid yet. You need each one individually - not just the total - so you can track payments properly in stub. You can also create this in one excel sheet if that’s easier, but remember those details. ",[],{"_key":1412,"_type":1230,"children":1413,"markDefs":1417,"style":1247},"5417768c90ac",[1414],{"_key":1415,"_type":1234,"marks":1416,"text":1311},"c42e0caf64a0",[],[],{"_key":1419,"_type":1230,"children":1420,"markDefs":1425,"style":1321},"ffbfa03e4c2b",[1421],{"_key":1422,"_type":1234,"marks":1423,"text":1424},"51ea9c356ef0",[1236],"4. Export your outstanding bills",[],{"_key":1427,"_type":1230,"children":1428,"markDefs":1433,"style":1247},"4756e144105d",[1429],{"_key":1430,"_type":1234,"marks":1431,"text":1432},"307c894b843b",[],"Same thing, other direction. These are the suppliers you still owe money to.",[],{"_key":1435,"_type":1230,"children":1436,"markDefs":1440,"style":1247},"86de32f96482",[1437],{"_key":1438,"_type":1234,"marks":1439,"text":1311},"0bdb3cd853c4",[],[],{"_key":1442,"_type":1230,"children":1443,"markDefs":1448,"style":1321},"4554dbda3777",[1444],{"_key":1445,"_type":1234,"marks":1446,"text":1447},"fba07769d02c",[1236],"5. Export your customer and supplier lists",[],{"_key":1450,"_type":1230,"children":1451,"markDefs":1456,"style":1247},"280465a6ea67",[1452],{"_key":1453,"_type":1234,"marks":1454,"text":1455},"af23216aba99",[],"Names, email addresses, contact details. Export this out of one system and bring it into stub. If you are creating this list, focus on the ones you actively work with - you don't need to bring every contact you've ever had, but you can if you’d like. ",[],{"_key":1458,"_type":1230,"children":1459,"markDefs":1463,"style":1247},"cb0d313f4489",[1460],{"_key":1461,"_type":1234,"marks":1462,"text":1311},"abb08142cd48",[],[],{"_key":1465,"_type":1230,"children":1466,"markDefs":1471,"style":1321},"0a75ddc79d35",[1467],{"_key":1468,"_type":1234,"marks":1469,"text":1470},"03c27605b03c",[1236],"6. Export your products or services lists ",[],{"_key":1473,"_type":1230,"children":1474,"markDefs":1479,"style":1247},"c26accef9d46",[1475],{"_key":1476,"_type":1234,"marks":1477,"text":1478},"c989ef756adb",[],"Products or services, their descriptions and prices. Selling physical products? If you've got stock on hand, add those quantities too.",[],{"_key":1481,"_type":1230,"children":1482,"markDefs":1486,"style":1247},"c6ef564872ed",[1483],{"_key":1484,"_type":1234,"marks":1485,"text":1311},"ffa34eca4995",[],[],{"_key":1488,"_type":1230,"children":1489,"markDefs":1494,"style":1321},"7924c796b5a7",[1490],{"_key":1491,"_type":1234,"marks":1492,"text":1493},"f6a8918196ac",[1236],"7. File any outstanding VAT returns",[],{"_key":1496,"_type":1230,"children":1497,"markDefs":1502,"style":1247},"666f09be6552",[1498],{"_key":1499,"_type":1234,"marks":1500,"text":1501},"bf40d4b50964",[],"If you're VAT registered, file all outstanding returns in your old system before you switch. You don't want to file a VAT return from two different systems for the same period. SARS definitely doesn't want that either.",[],{"_key":1504,"_type":1230,"children":1505,"markDefs":1509,"style":1247},"13f11ca0953c",[1506],{"_key":1507,"_type":1234,"marks":1508,"text":1311},"fa563470ca8d",[],[],{"_key":1511,"_type":1230,"children":1512,"markDefs":1517,"style":1247},"09af6fdcc840",[1513],{"_key":1514,"_type":1234,"marks":1515,"text":1516},"1be3e2abf24e",[],"You should now have saved on your computer: ",[],{"_key":1519,"_type":1230,"children":1520,"level":9,"listItem":1525,"markDefs":1526,"style":1247},"b01c9c05a617",[1521],{"_key":1522,"_type":1234,"marks":1523,"text":1524},"cb1b1dde065e",[],"Your trial balance ","bullet",[],{"_key":1528,"_type":1230,"children":1529,"level":9,"listItem":1525,"markDefs":1534,"style":1247},"929d9384123a",[1530],{"_key":1531,"_type":1234,"marks":1532,"text":1533},"42745e7b2fee",[],"Outstanding invoice list ",[],{"_key":1536,"_type":1230,"children":1537,"level":9,"listItem":1525,"markDefs":1542,"style":1247},"c9f86a0cf2dd",[1538],{"_key":1539,"_type":1234,"marks":1540,"text":1541},"7817ae16c33b",[],"Outstanding bills list ",[],{"_key":1544,"_type":1230,"children":1545,"level":9,"listItem":1525,"markDefs":1550,"style":1247},"250c0d4ee8bf",[1546],{"_key":1547,"_type":1234,"marks":1548,"text":1549},"79ad6c98f0de",[],"Customer and supplier lists ",[],{"_key":1552,"_type":1230,"children":1553,"markDefs":1558,"style":1247},"7ae513eba01a",[1554],{"_key":1555,"_type":1234,"marks":1556,"text":1557},"bb2942a93e33",[],"This is your migration toolkit. Time to switch tabs. ",[],{"_key":1560,"_type":1230,"children":1561,"markDefs":1565,"style":1247},"98e00e21d53f",[1562],{"_key":1563,"_type":1234,"marks":1564,"text":1311},"e853573e82d4",[],[],{"_key":1567,"_type":1230,"children":1568,"markDefs":1573,"style":1238},"c3793ddeaad6",[1569],{"_key":1570,"_type":1234,"marks":1571,"text":1572},"b08bd9417b79",[1236],"Part 2: Set up stub",[],{"_key":1575,"_type":1230,"children":1576,"markDefs":1581,"style":1247},"2756d339747e",[1577],{"_key":1578,"_type":1234,"marks":1579,"text":1580},"ec07d581a5a3",[],"Switch to your stub tab. If you've just signed up, the onboarding journey will walk you through a lot of this. If you've already been poking around, head to Files in the left-hand menu to import, or follow along here step by step.\n",[],{"_key":1583,"_type":1230,"children":1584,"markDefs":1589,"style":1321},"b605b88589b1",[1585],{"_key":1586,"_type":1234,"marks":1587,"text":1588},"d497f74507d5",[1236],"8. Check your company details",[],{"_key":1591,"_type":1230,"children":1592,"markDefs":1597,"style":1247},"6aa3bab71616",[1593],{"_key":1594,"_type":1234,"marks":1595,"text":1596},"5c21937286c8",[],"Go to Settings → Business to confirm your company name, registration number, and tax number. Then go to Settings → Finance to confirm your financial year-end. Double-check the financial year-end, it affects all your reporting periods.",[],{"_key":1599,"_type":1230,"children":1600,"markDefs":1604,"style":1247},"10d119f59497",[1601],{"_key":1602,"_type":1234,"marks":1603,"text":1311},"90ded04223d6",[],[],{"_key":1606,"_type":1230,"children":1607,"markDefs":1612,"style":1321},"702f5f3a206b",[1608],{"_key":1609,"_type":1234,"marks":1610,"text":1611},"c8f594370e55",[1236],"9. Import your customers and suppliers",[],{"_key":1614,"_type":1230,"children":1615,"markDefs":1620,"style":1247},"47af283934f6",[1616],{"_key":1617,"_type":1234,"marks":1618,"text":1619},"377ff2ab8a74",[],"Go to Files in the left-hand menu and drop in the customer and supplier CSV files you exported. stub will map the columns for you. Or add them manually - focus on your most active ones and anyone who still owes you (or you owe them) money.",[],{"_key":1622,"_type":1230,"children":1623,"markDefs":1627,"style":1247},"30cf4d14c630",[1624],{"_key":1625,"_type":1234,"marks":1626,"text":1311},"d1cc21b3a876",[],[],{"_key":1629,"_type":1230,"children":1630,"markDefs":1635,"style":1321},"7aa22a8aba8f",[1631],{"_key":1632,"_type":1234,"marks":1633,"text":1634},"3f9be08a1934",[1236],"10. Add your products or services",[],{"_key":1637,"_type":1230,"children":1638,"markDefs":1643,"style":1247},"61b2e7b7cf0e",[1639],{"_key":1640,"_type":1234,"marks":1641,"text":1642},"97d28baab8d4",[],"Drop in your products or services list into files in stub. Triple check your stock on hand if you are selling physical products. ",[],{"_key":1645,"_type":1230,"children":1646,"markDefs":1650,"style":1247},"11f3d8bb84d4",[1647],{"_key":1648,"_type":1234,"marks":1649,"text":1311},"9cd4f2c931f0",[],[],{"_key":1652,"_type":1230,"children":1653,"markDefs":1658,"style":1321},"c015414903f4",[1654],{"_key":1655,"_type":1234,"marks":1656,"text":1657},"dc8a8d4fd4fa",[1236],"11. Add your bank accounts",[],{"_key":1660,"_type":1230,"children":1661,"markDefs":1666,"style":1247},"2c48231bc241",[1662],{"_key":1663,"_type":1234,"marks":1664,"text":1665},"3ea4b2c4b04e",[],"Add each bank account your business uses. Connect your bank feeds - stub will start pulling in transactions from here on out.",[],{"_key":1668,"_type":1230,"children":1669,"markDefs":1673,"style":1247},"2b8304e7a7bd",[1670],{"_key":1671,"_type":1234,"marks":1672,"text":1311},"a663e9e8eb6f",[],[],{"_key":1675,"_type":1230,"children":1676,"markDefs":1681,"style":1321},"f2b31a91c174",[1677],{"_key":1678,"_type":1234,"marks":1679,"text":1680},"6d51394b4603",[1236],"12. Enter your outstanding invoices",[],{"_key":1683,"_type":1230,"children":1684,"markDefs":1689,"style":1247},"75f69a2e8575",[1685],{"_key":1686,"_type":1234,"marks":1687,"text":1688},"503b19fba018",[],"Open the outstanding invoices list you exported. This can either be a list of all the invoices with all their necessary detail, or each individual invoice as it’s own file. Drop these into files in stub. \n",[],{"_key":1691,"_type":1230,"children":1692,"markDefs":1697,"style":1321},"8dbe91fe1b0c",[1693],{"_key":1694,"_type":1234,"marks":1695,"text":1696},"cb3ba038b619",[1236],"13. Enter your outstanding bills",[],{"_key":1699,"_type":1230,"children":1700,"markDefs":1705,"style":1247},"7135f49bdf75",[1701],{"_key":1702,"_type":1234,"marks":1703,"text":1704},"d6487bdb6be4",[],"Same thing, other direction. Open your outstanding bills list or individual bills and throw them at stub - supplier name, amount, due date.",[],{"_key":1707,"_type":1230,"children":1708,"markDefs":1717,"style":1718},"717cad05bce9",[1709,1713],{"_key":1710,"_type":1234,"marks":1711,"text":1712},"0f4cce15f8c3",[],"\n",{"_key":1714,"_type":1234,"marks":1715,"text":1716},"cc0af3cea7f5",[1236,1294],"Tip: The easy way to get your documents into stub",[],"h4",{"_key":1720,"_type":1230,"children":1721,"markDefs":1743,"style":1247},"08cb3412dbfb",[1722,1726,1730,1734,1739],{"_key":1723,"_type":1234,"marks":1724,"text":1725},"d8cdabdc3379",[1294],"Every stub business gets a unique email address - find it in ",{"_key":1727,"_type":1234,"marks":1728,"text":1729},"b3181dac5706",[1236,1294],"Files",{"_key":1731,"_type":1234,"marks":1732,"text":1733},"4f223dda6a9d",[1294]," in the side nav. It looks something like ",{"_key":1735,"_type":1234,"marks":1736,"text":1738},"6f8783dc105a",[1737,1294],"code","your-unique-name@docs.stub.africa. ",{"_key":1740,"_type":1234,"marks":1741,"text":1742},"cbfe09791f05",[1294],"Forward invoices, receipts, or supplier docs to that address and they'll land straight in your stub Files. No uploading, no dragging and dropping - just forward and done. Save your stub email as a contact on your phone so it's always one tap away.",[],{"_key":1745,"_type":1230,"children":1746,"markDefs":1751,"style":1321},"4630dba5dca2",[1747],{"_key":1748,"_type":1234,"marks":1749,"text":1750},"90855d1d33ed",[1236],"14. Enter your opening balances",[],{"_key":1753,"_type":1230,"children":1754,"markDefs":1759,"style":1247},"261e1aac4567",[1755],{"_key":1756,"_type":1234,"marks":1757,"text":1758},"429eae58bab5",[],"This is the big one. Open the trial balance you exported  and go to your opening balances setup in stub. You're now going to check your balances are right in stub. ",[],{"_key":1761,"_type":1230,"children":1762,"markDefs":1767,"style":1247},"4aed8fa0502f",[1763],{"_key":1764,"_type":1234,"marks":1765,"text":1766},"df95c315b8ec",[],"Work through each account on your trial balance and check that everything looks right - bank accounts match your reconciled balances, VAT is correct, and loans and retained earnings aren't doing anything weird. ",[],{"_key":1769,"_type":1230,"children":1770,"markDefs":1775,"style":1238},"b69f37fdd7e0",[1771],{"_key":1772,"_type":1234,"marks":1773,"text":1774},"23423aaa61c7",[1236],"Part 3: Triple check ",[],{"_key":1777,"_type":1230,"children":1778,"markDefs":1782,"style":1247},"8184c54d7624",[1779],{"_key":1780,"_type":1234,"marks":1781,"text":1311},"312520ab94e6",[],[],{"_key":1784,"_type":1230,"children":1785,"markDefs":1790,"style":1321},"8c2ea2e7e018",[1786],{"_key":1787,"_type":1234,"marks":1788,"text":1789},"ab069e0f644f",[1236],"15. Check your numbers",[],{"_key":1792,"_type":1230,"children":1793,"markDefs":1798,"style":1247},"383c8e52ed0e",[1794],{"_key":1795,"_type":1234,"marks":1796,"text":1797},"0804ce2011ac",[],"Run these reports in stub and compare them against what you exported:",[],{"_key":1800,"_type":1230,"children":1801,"level":9,"listItem":1525,"markDefs":1806,"style":1247},"c80aab6a1b5b",[1802],{"_key":1803,"_type":1234,"marks":1804,"text":1805},"1c090500d8db",[],"Trial Balance - does every account match the old system?",[],{"_key":1808,"_type":1230,"children":1809,"level":9,"listItem":1525,"markDefs":1814,"style":1247},"0cbdf0dc52ac",[1810],{"_key":1811,"_type":1234,"marks":1812,"text":1813},"4477b43a543c",[],"Accounts Receivables - do the individual invoices and totals match?",[],{"_key":1816,"_type":1230,"children":1817,"level":9,"listItem":1525,"markDefs":1822,"style":1247},"14c148ed0867",[1818],{"_key":1819,"_type":1234,"marks":1820,"text":1821},"2c22d32f94d1",[],"Accounts Payables - do the individual bills and totals match?",[],{"_key":1824,"_type":1230,"children":1825,"level":9,"listItem":1525,"markDefs":1830,"style":1247},"204f172f6671",[1826],{"_key":1827,"_type":1234,"marks":1828,"text":1829},"5174ed1e99de",[],"Bank balances - does each bank account match your actual bank statement?",[],{"_key":1832,"_type":1230,"children":1833,"markDefs":1837,"style":1247},"60377c5a09d1",[1834],{"_key":1835,"_type":1234,"marks":1836,"text":1311},"62becea190e3",[],[],{"_key":1839,"_type":1230,"children":1840,"markDefs":1845,"style":1321},"47828649d95a",[1841],{"_key":1842,"_type":1234,"marks":1843,"text":1844},"177d6e921f96",[1236],"16. Start using stub",[],{"_key":1847,"_type":1230,"children":1848,"markDefs":1853,"style":1247},"37bbd710b275",[1849],{"_key":1850,"_type":1234,"marks":1851,"text":1852},"888ef9ca3995",[],"You're live. From now on, all new transactions go in stub. A few things to set up for a smooth first month:\n",[],{"_key":1855,"_type":1230,"children":1856,"markDefs":1861,"style":1247},"9fb0425e1a95",[1857],{"_key":1858,"_type":1234,"marks":1859,"text":1860},"00889feb5953",[1236],"Bank feeds",[],{"_key":1863,"_type":1230,"children":1864,"markDefs":1869,"style":1247},"01ada66ab000",[1865],{"_key":1866,"_type":1234,"marks":1867,"text":1868},"6c693d1d1ae3",[],"If you connected them in Step 10, transactions should already be flowing in. Reconcile daily or weekly - don't let it pile up. Seriously.",[],{"_key":1871,"_type":1230,"children":1872,"markDefs":1876,"style":1247},"6b4bd75d164a",[1873],{"_key":1874,"_type":1234,"marks":1875,"text":1311},"ba7187821024",[],[],{"_key":1878,"_type":1230,"children":1879,"markDefs":1884,"style":1247},"950e15aa47bf",[1880],{"_key":1881,"_type":1234,"marks":1882,"text":1883},"fd9acaad7c0b",[1236],"Recurring transactions",[],{"_key":1886,"_type":1230,"children":1887,"markDefs":1892,"style":1247},"f9c839651dd1",[1888],{"_key":1889,"_type":1234,"marks":1890,"text":1891},"6a43eced1d68",[],"Got regular invoices, bills, or journals (rent, salaries, subscriptions)? Set these up so you don't forget them.",[],{"_key":1894,"_type":1230,"children":1895,"markDefs":1899,"style":1247},"e29ba734dd2e",[1896],{"_key":1897,"_type":1234,"marks":1898,"text":1311},"c04eb1e23b02",[],[],{"_key":1901,"_type":1230,"children":1902,"markDefs":1906,"style":1247},"9825e524f4e5",[1903],{"_key":1904,"_type":1234,"marks":1905,"text":746},"b4de861da349",[1236],[],{"_key":1908,"_type":1230,"children":1909,"markDefs":1914,"style":1247},"fafa4aa92597",[1910],{"_key":1911,"_type":1234,"marks":1912,"text":1913},"1d61de0b4b91",[],"Want to track by project, location, or team? Set tags up now. Easier to start clean than to retag everything later.",[],{"_key":1916,"_type":1230,"children":1917,"markDefs":1921,"style":1247},"202bdb597d65",[1918],{"_key":1919,"_type":1234,"marks":1920,"text":1311},"01d8dd0f70ad",[],[],{"_key":1923,"_type":1230,"children":1924,"markDefs":1929,"style":1321},"e1482c22a021",[1925],{"_key":1926,"_type":1234,"marks":1927,"text":1928},"a822585ebb74",[1236],"Nice to haves (nothing urgent)",[],{"_key":1931,"_type":1230,"children":1932,"markDefs":1937,"style":1247},"6c79c58e9178",[1933],{"_key":1934,"_type":1234,"marks":1935,"text":1936},"c6c85a959621",[],"These can wait. But when you're ready, they'll make your stub setup even better.",[],{"_key":1939,"_type":1230,"children":1940,"markDefs":1944,"style":1247},"cc75dcd3aee9",[1941],{"_key":1942,"_type":1234,"marks":1943,"text":1311},"a266bae6d462",[],[],{"_key":1946,"_type":1230,"children":1947,"markDefs":1952,"style":1247},"c63caa68e495",[1948],{"_key":1949,"_type":1234,"marks":1950,"text":1951},"afaa2ba7a649",[1236],"Assets",[],{"_key":1954,"_type":1230,"children":1955,"markDefs":1960,"style":1247},"d920323488b4",[1956],{"_key":1957,"_type":1234,"marks":1958,"text":1959},"b1193095e09b",[],"Equipment, vehicles, laptops - anything your business owns. Add the cost and accumulated depreciation from your fixed asset register so stub can continue depreciation correctly.",[],{"_key":1962,"_type":1230,"children":1963,"markDefs":1967,"style":1247},"4b86abe0adf9",[1964],{"_key":1965,"_type":1234,"marks":1966,"text":1311},"4b9e6d062b4f",[],[],{"_key":1969,"_type":1230,"children":1970,"markDefs":1975,"style":1247},"4c804aaf7f10",[1971],{"_key":1972,"_type":1234,"marks":1973,"text":1974},"a36a023ca362",[1236],"General ledger",[],{"_key":1977,"_type":1230,"children":1978,"markDefs":1983,"style":1247},"3abe80d7c119",[1979],{"_key":1980,"_type":1234,"marks":1981,"text":1982},"f6e0d5c154b9",[],"Your full transaction history from the old system. Useful if you want comparative reporting, but not something you need on day one.\n",[],{"_key":1985,"_type":1230,"children":1986,"markDefs":1991,"style":1247},"9e544ed8941a",[1987],{"_key":1988,"_type":1234,"marks":1989,"text":1990},"d92569fbbc24",[1236],"Team",[],{"_key":1993,"_type":1230,"children":1994,"markDefs":1999,"style":1247},"4bd939c842f3",[1995],{"_key":1996,"_type":1234,"marks":1997,"text":1998},"5ec68d1dd596",[],"Got an accountant, a partner, or someone helping you run things? Add them. They sign in, do their thing, and everything stays in sync.",[],{"_key":2001,"_type":1230,"children":2002,"markDefs":2006,"style":1247},"8687c38b8501",[2003],{"_key":2004,"_type":1234,"marks":2005,"text":1311},"3ff9a1a03b76",[],[],{"_key":2008,"_type":1230,"children":2009,"markDefs":2018,"style":1247},"5748251bbcc3",[2010,2014],{"_key":2011,"_type":1234,"marks":2012,"text":2013},"a1173b4d9d3f",[1236],"That's it. You're in. ",{"_key":2015,"_type":1234,"marks":2016,"text":2017},"d6918efdf26e",[],"✌️",[],{"_type":2020,"asset":2021,"caption":524},"image",{"_ref":2022,"_type":2023},"image-b7b9bb5d0c4b37b6823ad93f0ad02b95fdf7fd5d-3840x2160-jpg","reference","\u003Ch2 id=\"switching-to-stub-in-seconds\">\u003Cstrong>Switching to stub in seconds\u003C\u002Fstrong>\u003C\u002Fh2>\u003Cp>No, that's not a lie. Switching to stub is genuinely quick - think less time than adding groceries to your Checkers Sixty60 cart and checking out. Reeeally.\u003C\u002Fp>\u003Cp>Whether you're coming from another accounting app, a spreadsheet, or (no judgement) the Notes app on your phone - stub can work with whatever you've got. If it has your business's financial data on it, it counts.\u003C\u002Fp>\u003Cp>This guide assumes you've got your old system open in one tab and stub open in another. Ready? Let's go.\u003C\u002Fp>\u003Ch2 id=\"before-you-start-pick-your-switch-date\">\u003Cstrong>Before you start: pick your switch date\u003C\u002Fstrong>\u003C\u002Fh2>\u003Cp>Before you do anything, decide on a switch date. This is the line in the sand, everything before it stays in your old system, everything after goes into stub.\u003C\u002Fp>\u003Cp>Best options: the start of your financial year, the start of a quarter, or the start of a month. Avoid mid-month, it makes reconciliation messy and VAT returns complicated.\u003C\u002Fp>\u003Cp>\u003Cem>PRO TIP: If you switch at year end, you only bring over closing balances - not every \u003C\u002Fem>transaction. \u003Cem>Your old system keeps the full year for tax filing, and stub starts fresh.\u003C\u002Fem>\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"part-1-get-your-data-out-of-your-old-system\">\u003Cstrong>Part 1: Get your data out of your old system\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Open your old accounting software. You're going to pull out a few key things and save them to your computer. You don't need everything - just the stuff that matters for picking up where you left off.\u003C\u002Fp>\u003Ch3 id=\"1-reconcile-your-bank-accounts\">\u003Cbr\u002F>1. \u003Cstrong>Reconcile your bank accounts\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Before you export anything, make sure your bank balance in the old system matches your actual bank statement, to the cent. If it doesn't, fix it now. An unreconciled difference will follow you into stub and become a permanent headache.\u003C\u002Fp>\u003Cp>Every bank account reconciled and matching your bank statements? Good. Move on.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"2-export-your-trial-balance\">\u003Cstrong>2. Export your Trial Balance\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>This is the most important export. Your trial balance is a snapshot of every account balance - what you own, what you owe, and what's left over. This will help stub set your opening balances. \u003C\u002Fp>\u003Cp>Set the date to your switch date. Export it as a CSV or Excel file and save it somewhere safe.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"3-export-your-outstanding-invoices\">\u003Cstrong>3. Export your outstanding invoices\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>These are invoices your customers haven't paid yet. You need each one individually - not just the total - so you can track payments properly in stub. You can also create this in one excel sheet if that’s easier, but remember those details. \u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"4-export-your-outstanding-bills\">\u003Cstrong>4. Export your outstanding bills\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Same thing, other direction. These are the suppliers you still owe money to.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"5-export-your-customer-and-supplier-lists\">\u003Cstrong>5. Export your customer and supplier lists\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Names, email addresses, contact details. Export this out of one system and bring it into stub. If you are creating this list, focus on the ones you actively work with - you don't need to bring every contact you've ever had, but you can if you’d like. \u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"6-export-your-products-or-services-lists\">\u003Cstrong>6. Export your products or services lists \u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Products or services, their descriptions and prices. Selling physical products? If you've got stock on hand, add those quantities too.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"7-file-any-outstanding-vat-returns\">\u003Cstrong>7. File any outstanding VAT returns\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>If you're VAT registered, file all outstanding returns in your old system before you switch. You don't want to file a VAT return from two different systems for the same period. SARS definitely doesn't want that either.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Cp>You should now have saved on your computer: \u003C\u002Fp>\u003Cul>\u003Cli>Your trial balance \u003C\u002Fli>\u003Cli>Outstanding invoice list \u003C\u002Fli>\u003Cli>Outstanding bills list \u003C\u002Fli>\u003Cli>Customer and supplier lists \u003C\u002Fli>\u003C\u002Ful>\u003Cp>This is your migration toolkit. Time to switch tabs. \u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch2 id=\"part-2-set-up-stub\">\u003Cstrong>Part 2: Set up stub\u003C\u002Fstrong>\u003C\u002Fh2>\u003Cp>Switch to your stub tab. If you've just signed up, the onboarding journey will walk you through a lot of this. If you've already been poking around, head to Files in the left-hand menu to import, or follow along here step by step.\u003Cbr\u002F>\u003C\u002Fp>\u003Ch3 id=\"8-check-your-company-details\">\u003Cstrong>8. Check your company details\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Go to Settings → Business to confirm your company name, registration number, and tax number. Then go to Settings → Finance to confirm your financial year-end. Double-check the financial year-end, it affects all your reporting periods.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"9-import-your-customers-and-suppliers\">\u003Cstrong>9. Import your customers and suppliers\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Go to Files in the left-hand menu and drop in the customer and supplier CSV files you exported. stub will map the columns for you. Or add them manually - focus on your most active ones and anyone who still owes you (or you owe them) money.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"10-add-your-products-or-services\">\u003Cstrong>10. Add your products or services\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Drop in your products or services list into files in stub. Triple check your stock on hand if you are selling physical products. \u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"11-add-your-bank-accounts\">\u003Cstrong>11. Add your bank accounts\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Add each bank account your business uses. Connect your bank feeds - stub will start pulling in transactions from here on out.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"12-enter-your-outstanding-invoices\">\u003Cstrong>12. Enter your outstanding invoices\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Open the outstanding invoices list you exported. This can either be a list of all the invoices with all their necessary detail, or each individual invoice as it’s own file. Drop these into files in stub. \u003Cbr\u002F>\u003C\u002Fp>\u003Ch3 id=\"13-enter-your-outstanding-bills\">\u003Cstrong>13. Enter your outstanding bills\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Same thing, other direction. Open your outstanding bills list or individual bills and throw them at stub - supplier name, amount, due date.\u003C\u002Fp>\u003Ch4 id=\"tip-the-easy-way-to-get-your-documents-into-stub\">\u003Cbr\u002F>\u003Cstrong>\u003Cem>Tip: The easy way to get your documents into stub\u003C\u002Fem>\u003C\u002Fstrong>\u003C\u002Fh4>\u003Cp>\u003Cem>Every stub business gets a unique email address - find it in \u003Cstrong>Files\u003C\u002Fstrong> in the side nav. It looks something like \u003Ccode>your-unique-name@docs.stub.africa. \u003C\u002Fcode>Forward invoices, receipts, or supplier docs to that address and they'll land straight in your stub Files. No uploading, no dragging and dropping - just forward and done. Save your stub email as a contact on your phone so it's always one tap away.\u003C\u002Fem>\u003C\u002Fp>\u003Ch3 id=\"14-enter-your-opening-balances\">\u003Cstrong>14. Enter your opening balances\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>This is the big one. Open the trial balance you exported  and go to your opening balances setup in stub. You're now going to check your balances are right in stub. \u003C\u002Fp>\u003Cp>Work through each account on your trial balance and check that everything looks right - bank accounts match your reconciled balances, VAT is correct, and loans and retained earnings aren't doing anything weird. \u003C\u002Fp>\u003Ch2 id=\"part-3-triple-check\">\u003Cstrong>Part 3: Triple check \u003C\u002Fstrong>\u003C\u002Fh2>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"15-check-your-numbers\">\u003Cstrong>15. Check your numbers\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>Run these reports in stub and compare them against what you exported:\u003C\u002Fp>\u003Cul>\u003Cli>Trial Balance - does every account match the old system?\u003C\u002Fli>\u003Cli>Accounts Receivables - do the individual invoices and totals match?\u003C\u002Fli>\u003Cli>Accounts Payables - do the individual bills and totals match?\u003C\u002Fli>\u003Cli>Bank balances - does each bank account match your actual bank statement?\u003C\u002Fli>\u003C\u002Ful>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"16-start-using-stub\">\u003Cstrong>16. Start using stub\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>You're live. From now on, all new transactions go in stub. A few things to set up for a smooth first month:\u003Cbr\u002F>\u003C\u002Fp>\u003Cp>\u003Cstrong>Bank feeds\u003C\u002Fstrong>\u003C\u002Fp>\u003Cp>If you connected them in Step 10, transactions should already be flowing in. Reconcile daily or weekly - don't let it pile up. Seriously.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Cp>\u003Cstrong>Recurring transactions\u003C\u002Fstrong>\u003C\u002Fp>\u003Cp>Got regular invoices, bills, or journals (rent, salaries, subscriptions)? Set these up so you don't forget them.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Cp>\u003Cstrong>Tags\u003C\u002Fstrong>\u003C\u002Fp>\u003Cp>Want to track by project, location, or team? Set tags up now. Easier to start clean than to retag everything later.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Ch3 id=\"nice-to-haves-nothing-urgent\">\u003Cstrong>Nice to haves (nothing urgent)\u003C\u002Fstrong>\u003C\u002Fh3>\u003Cp>These can wait. But when you're ready, they'll make your stub setup even better.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Cp>\u003Cstrong>Assets\u003C\u002Fstrong>\u003C\u002Fp>\u003Cp>Equipment, vehicles, laptops - anything your business owns. Add the cost and accumulated depreciation from your fixed asset register so stub can continue depreciation correctly.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Cp>\u003Cstrong>General ledger\u003C\u002Fstrong>\u003C\u002Fp>\u003Cp>Your full transaction history from the old system. Useful if you want comparative reporting, but not something you need on day one.\u003Cbr\u002F>\u003C\u002Fp>\u003Cp>\u003Cstrong>Team\u003C\u002Fstrong>\u003C\u002Fp>\u003Cp>Got an accountant, a partner, or someone helping you run things? Add them. They sign in, do their thing, and everything stays in sync.\u003C\u002Fp>\u003Cp>\u003C\u002Fp>\u003Cp>\u003Cstrong>That's it. You're in. \u003C\u002Fstrong>✌️\u003C\u002Fp>",[2026,2027,2029,2031,2034,2036,2038,2040,2042,2044,2046,2048,2050,2052,2054,2056,2058,2060,2063,2065,2067,2069,2071],{"id":1179,"text":524,"style":1238},{"id":2028,"text":1270,"style":1238},"before-you-start-pick-your-switch-date",{"id":2030,"text":1319,"style":1321},"part-1-get-your-data-out-of-your-old-system",{"id":2032,"text":2033,"style":1321},"1-reconcile-your-bank-accounts","\n1. 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