How to configure your default accounts

Default accounts are the building blocks of your general ledger. They tell stub where to record things like sales, payments, transfers, and profits – automatically – so your reports stay accurate without you having to think about it every time.

Why default accounts matter

When you create invoices, record income or expenses, or move money between accounts, stub uses these defaults to post entries in the right place. Set them up correctly once, and you’ll rarely need to touch them again.

What you can set up

Go to More → Business → Accounting rules to see or edit your default accounts.

You’ll find defaults for things like:

• Primary income: your main source of revenue.
• Discounts: any markdowns or promotions you apply to sales.
• Online payments: used for payments received via stub’s online payment options.
• Inter-account transfers: for tracking money moved between your own bank accounts.
• Asset disposal: for gains or losses when you sell or scrap an asset.
• Payables: where unpaid supplier bills live until they’re settled.
• Current year earnings: a temporary holding account for your profit or loss until year-end.

How to edit your default accounts

1. Go to More → Business → Accounting → Accounting rules.
2. Under Default accounts, click Edit next to the one you want to change.
3. Choose another account from your chart of accounts.
4. Click Save.

You can also link specific accounts to:

• Bank accounts (so stub knows where transactions belong)
• Loans (to track balances owed)
• VAT (standard, zero-rated, and exempt)

TIP: Your defaults don’t lock you in, you can still post transactions to other accounts when needed. Think of them as your accounting autopilot, keeping things tidy in the background.