Invoicing in a different currency

Got overseas clients? With stub Pro, you can issue invoices in their home currency so you look professional and they know exactly what they’re paying.

Why invoicing in your client’s currency makes life easier

• Customer-friendly: Clients see totals in the currency they actually use.
• Faster payment: No surprise conversions that delay approval.
• Accurate records: stub handles the rand equivalent and any exchange rate gains or losses.

Example: A Cape Town graphic designer invoices a UK client in GBP instead of rand, no head-scratching over exchange rates.

How to create an invoice in a different currency

1. Start a new invoice.
2. On the left under Settings, find the Currency dropdown (default is whatever your business’s base currency is set to in Business settings).
3. Pick the currency you want. stub supports all the majors (USD, GBP, EUR, etc.).
4. Fill in the rest of the invoice details as usual.

What your customer sees

• The invoice total in their selected currency.
• If they’re in South Africa, stub also shows the ZAR equivalent if online payments are enabled and your customer has paid via the online button (calculated using the latest exchange rate).
• All your branding, due dates, and payment instructions stay the same.

Where the exchange rate comes from

stub uses live market rates at the time you issue the invoice. You don’t need to enter anything manually, but you can compare it against public exchange rate sites if you want peace of mind.

How to record payments in another currency

• Record the payment in stub like any other invoice.
• If the exchange rate has shifted and the rand amount differs, stub automatically tracks the gain or loss so your books stay accurate.
• If there’s a difference in the amounts due to the exchange rate, you can mark the invoice as Settled.

Tips for foreign currency invoicing

• Set expectations upfront about which currency you’ll invoice in and how they’ll pay (bank transfer, PayPal, etc.).
• Double-check that your bank account can actually receive that currency, some banks need you to activate it first.
• Keep an eye on exchange rates if you’re invoicing regularly, small changes add up.

Multi-currency invoicing helps you look professional, get paid faster, and keep your accounts tidy. stub handles the conversions so you don’t have to.