Repeat invoices: set it once, let stub do the sending

If you do business with the same customer regularly, think retainers, subscriptions, or rentals, repeat invoices save you from recreating the same thing again and again. Set it once, and stub takes care of the sending.

How to set up a repeat invoice

1. Open a new or existing invoice.
2. Fill in the usual details (customer, items, totals, due date).
3. On the left under Settings, find Repeat.
4. Choose:

• No repeat (default)
• Weekly
• Monthly

5. Save and send. stub automatically generates the next invoice on schedule.

What your customer gets

Each repeat invoice looks just like a normal one, same branding, line items, and payment options. To them, nothing feels “automated.”

Managing repeat invoices

• Stop or change it: Open the invoice, adjust the Repeat setting, and save.
• Track status: Each repeat invoice still gets its own status (Draft, Sent, Viewed, Paid, Overdue).
• Keep it compliant: Each invoice generated has its own unique, sequential invoice number, as required by SARS.

Tips for repeat invoices

• Double-check all details before switching Repeat on, errors will copy forward.
• Use clear due dates so customers know what to expect.
• If your fees change, update the invoice, stub won’t do that automatically.

Why repeat invoices help your business

• Steady cash flow: predictable invoicing means predictable income.
• Less admin: no need to rebuild invoices every week or month.
• Fewer slip-ups: you won’t forget to invoice and miss out on income.

Why this matters: Regular work should mean regular income. Repeat invoices make sure you actually get it.