How to add a manual entry

stub takes care of most of your accounting automatically. Every invoice, expense, and payment creates the right entries in your general ledger for you. But sometimes, you’ll need to record something that doesn’t come from your usual workflows. That’s where manual journal entries come in.

What is a manual journal entry?

A manual entry lets you adjust or correct your books directly. It’s a record of one financial event that affects at least two accounts, for example, one might go up while another goes down.

You don’t need to worry about balancing these yourself. stub automatically checks that everything adds up before letting you save.

When to use a manual entry

Most businesses only use manual entries occasionally, often for things like:

• Setting opening balances when you first start using stub
• Adjusting a transaction that was categorised incorrectly
• Transferring money between accounts (for example, from one bank to another)
• Recording loan repayments or interest

If you’re unsure which accounts to use, ask your accountant before posting the entry.

How to add a manual entry in stub

1. Go to More → General Ledger.
2. Click + Entry in the top-right corner.
3. Add a short description for your record (for example, “Transfer from savings to cheque account”).
4. Pick a date for the entry.
5. Under Account, choose the accounts to debit and credit.
6. Enter the amounts. stub shows you the total at the bottom so you can check that they balance.
7. Add Notes if you want to explain the entry further.
8. Click Save.

Your entry appears instantly in your general ledger and updates your reports.

(Screenshot shows: Entry modal with description, date, category picker, and debit/credit fields.)

Example: transferring money between accounts

Let’s say you move R5,000 from your business savings account to your main business cheque account.

To record this in stub, you would:

• Debit your Business Cheque Account (Asset) for R5,000
• Credit your Business Savings Account (Asset) for R5,000

This keeps both bank account balances accurate without affecting your income or expenses.

Good to know

• You can add as many debit and credit lines as you need.
• stub won’t let you save an entry unless it balances.